Yes! venued.app has a free plan that lets you create events with up to 100 guests. You can upgrade to Pro or Organizer for more events, guests, and advanced features.

Do I need to install the app?

No need to install anything — venued.app runs entirely in your browser. A dedicated mobile app for iOS and Android is coming soon!

Will my guests need to download an app?

No. Guests simply scan the QR code with their phone camera and search for their name instantly. No app download or account required.

Will the QR change if I update the guest list?

No. The QR code stays the same even when you update your guest list or seating. Any changes are reflected instantly — no need to reprint or resend the QR.

Yes! Any changes you make to your seating arrangement or guest list are updated instantly. Guests will always see the most current information the moment they scan.

5 Proactive Strategies to Prevent Wedding Gatecrashers

Your wedding day is a curated experience intended for your inner circle. However, uninvited guests—whether unauthorized “plus-ones” or total strangers—can quickly strain your catering budget and disrupt the intimacy of the event.

Securing your celebration doesn't require a security detail; it requires smart logistical design. Here are 5 ways to protect your guest list and ensure only your invited loved ones “Find Their Seat.”

1. Implement a Managed “Find Your Seat” QR Check-In

The most effective way to spot a gatecrasher is at the point of entry. Instead of a chaotic crowd around a physical board, place a Venued.app QR code at a designated welcome table.

The Logic:When a guest scans to find their seat, they must be on your digital manifest. If a name doesn't appear in the Find Your Seat database, your coordinator can address the discrepancy quietly before the guest enters the main hall.

2. Transition to Name-Specific Digital Guest Lists

Vague invitations like “The Smith Family” or “and Guest” are an open door for tag-alongs. By using specific names in your Venued.app dashboard, you set a clear boundary that seats are non-transferable. This data-driven approach ensures your “Find Your Seat” tool only displays names you have personally approved.

3. Deploy a Concierge-Style Welcome Station

A welcome station acts as a “soft” security layer. Having a designated person or a wedding coordinator greet guests as they scan their Venued.app QR code ensures that every person entering is accounted for in your final head count. It turns a security checkpoint into a high-end hospitality moment.

4. Use “Live” Digital Seating Over Static Boards

Static, printed boards are easy for gatecrashers to ignore or blend into. A digital seating chart is a live “source of truth.” Because Venued.app allows for real-time updates, any “table-hopping” or unauthorized seating becomes immediately obvious to your floor staff, making it easier to identify who doesn't belong.

5. Leverage the “No-Print” Advantage for Empty Seats

Gatecrashers often prey on the confusion of last-minute cancellations. On a printed board, an empty seat looks like an invitation. With Find Your Seat, you can re-allocate or remove seats in seconds right from your phone. Keeping your floor plan tight and updated in the Venued.app system ensures there are no “mystery gaps” for uninvited guests to fill.

The Venued.app Security Edge

Protecting your wedding shouldn't feel like a chore. By using Venued.app and our Find Your Seat tool, you aren't just organizing chairs—you're auditing your guest experience. It's the modern, elegant way to ensure that your budget and your memories are reserved exclusively for the people you chose to be there.