Which Venued.app plans include the Gallery?

Gallery is available on the Pro plan and the Organizer plan. The Free plan does not include guest photo and video uploads.

Do guests need to download an app to upload photos?

No. Guests scan the same QR code they used to find their seat, tap Gallery, and upload straight from their phone camera roll in the mobile browser. No app, no account, no sign-up.

Can guests upload videos as well as photos?

Yes. The Gallery accepts both photos and videos, so guests can share clips of the ceremony, speeches, and dance floor alongside their stills.

Can the couple or organizer add photos to the Gallery too?

Yes. The couple, the organizer, and the photographer can all upload to the same shared gallery, so professional shots and guest snaps live in one place.

Who can see the photos guests upload?

Everyone who has the event QR code or Find Your Seat link sees the same shared gallery. The organizer controls the event, so the gallery is only reachable by people you gave the link to.

How is this different from a wedding hashtag?

A hashtag scatters photos across guest accounts you may not follow, and disappears when someone goes private. A Venued.app Gallery collects every upload in one place you own, tied to the event, and works for guests who do not use social media at all.

How to Collect Wedding Photos From Guests With a QR Code Gallery — Venued.app

Your Guests Already Have the Best Photos. Get Them All in One Place.

One QR code. Every photo and video, from every guest.

A guest scans the seating chart QR code, taps Gallery, and uploads a photo straight from their camera roll — no app required.

Every wedding ends the same way: you ask guests to send their photos, and most never do. The hashtag nobody remembers, the AirDrop that never happens, the group chat that compresses every video into a blurry mess. The best shots of the night — the ones from table six, the candid on the dance floor, the video of the toast — stay locked on someone else's phone forever. With Venued.app, guests upload straight into one shared Gallery — from the same QR code they already scanned to find their seat.

There is no separate app, no account to create, and no link to hunt down. The Gallery lives on the same Find Your Seat page, so uploading a photo takes the same three taps as checking a table number.

Phase 1: Add Your Own Photos First (Optional)

Gallery is included on the Pro and Organizer plans — on those plans it's already turned on for every event, so there is nothing to enable. Free-plan events don't include Gallery. The only thing worth doing beforehand is seeding the album yourself, so guests open it to something instead of an empty page.

Open your event: Log in at www.venued.app and click into your event.
Go to the Gallery tab: On the Pro and Organizer plans it's already live and waiting for uploads — no toggle to flip.
Add photos if you want: Upload a few images or videos yourself — the couple's or the photographer's — so the album isn't empty when guests start scanning.

Phase 2: How Guests Upload Their Moments

Guests never leave the page they're already on. No download, no login — just the QR code they scanned to find their seat.

Scan the QR code: Guest scans the seating chart poster at the venue entrance.
Find their seat: They land on the Find Your Seat page, search their name, and see their table assignment, same as always.
Tap “Share your memories”: The button is right there on the same page — no separate app to download, no account to create.
Upload from the camera roll: Guests pick photos or videos straight from their phone and upload directly in the mobile browser.

Wedding guests with their arms raised on the dance floor, the kind of candid moment guests capture and upload

Wedding reception dance floor lit by hanging lanterns, photographed by a guest

Photos, Videos, and Who Else Can Add Them

The Gallery isn't just for guests. The couple, the organizer, and the photographer can all upload into the same shared album, so the professional shots and the candid guest snaps end up in one place instead of scattered across a dozen phones. Guests can upload video clips too — the ceremony, the speeches, the first dance — alongside their stills, so the album isn't just pictures.

One Page, the Whole Guest Experience

The Find Your Seat page isn't just a seating lookup. From the same QR code a guest scans once, they can find their seat, check the menu, view the floor plan, read event notes, and now upload their own photos and videos — all on one page, from one app, with no download and no account. Most couples piece this together instead from a seating chart easel, a printed menu, a hashtag sign, and a separate photo-sharing app — four things, four ways for a guest to miss one of them.

Table and seat lookup
Menu
Floor plan
Event notes and welcome video message
Photo and video upload to the Gallery

Gallery vs a Wedding Hashtag

A hashtag depends on guests remembering it, spelling it right, and having a public account. Most don't. A Venued.app Gallery skips all of that:

No app or account required: Guests upload from the mobile browser they're already in — no Instagram, no follow request, no private account blocking the photo from ever reaching you.
Nothing to remember: There's no hashtag to spell correctly. The Gallery is already open on the same page as the digital seating chart.
You own the album: Every upload lives in your event, not scattered across guest accounts that can go private or get deleted after the wedding.

Why This Solution Works

Guests are already there: Every guest already scans the QR code to find their seat. Gallery rides that same moment instead of asking for a separate action later.
Works for every guest, not just the social ones: No app, no account, no private profile blocking a photo from reaching you — it works for grandparents and teenagers alike.
One album, not a scavenger hunt: Pairs naturally with a QR seating chart poster and a welcome video message — every piece of the guest experience lives on the same page.